what is a person specification example

It also helps to communicate equal opportunities within the recruitment culture of a business. Thirdly, then the specifications also need to include the particular skills that are required to be able to perform the job. The listed skills and knowledge for the position must be related to the position as not to employ someone based on false hopes. The person specification and job description can also be used as the basis for staff development, appraisals, or promotions in the future. Covering letters and supporting statements For more career resources www.CareersTagged.co.uk Your letter or statement needs to show that you meet every criteria. Boston House, 214 High Street, Boston Spa, West Yorkshire, LS23 6AD Tel: +44 0844 800 0085 Fax: +44 01937 842110 A personnel specification may also include some physical attributes which ask for any physical skills that are required to be able to perform the job. Giving a comprehensive brief to your recruitment consultant will allow them to work more effectively and quickly find your perfect candidate. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. Temporary Workers Information For 2020/21. These specifications are generally derived from the job description and form the foundation for the recruitment process. This sample job specification for a human resources director describes the requirements you expect for the appropriate person for your role. Title of Post - Site Supervisor 1. Please note that our sample documents are intended as examples which can act as starting points and prompters. Specification definition: A specification is a requirement which is clearly stated, for example about the necessary... | Meaning, pronunciation, translations and examples Differences between a job description and a job specification. Sample Person Specification - There are a lot of affordable templates out there, but it can be easy to feel like a lot of the best cost a amount of money, require best special design template. Personality traits and characteristics: The way in which a person behaves in a particular situation, handles complex problems, generic behaviour etc are all covered in the characteristics of a job description. OpenDocument Text (ODT) format. The person specification works hand in hand with the position description and the content in the person specification … It should include the exact skills and knowledge needed to perform the job correctly and shouldn’t be over stated. Common examples of this include descriptors such as ‘mature’, ‘dynamic’, ‘well-abled’, ‘Italian (as opposed to Italian speaking)’, ‘must have x years’ experience’ as well as discriminatory role titles such as ‘waitress’, ‘graduate’, ‘manageress’. Skills required: Example: Communication skills . This may include any kind of trade qualifications or education that is required for the role specifically. Please note that our sample documents are intended as examples which can act as starting points and prompters. The specification should be derived from the job description and forms the … Education and Training. Desirable (D) To be identified by: (eg application form, interview, reference etc) Qualifications Full … Job Specification Sample for a Human Resources Director. A minimum 2 years of experience is required in corporate sales or channel sales with a renowned IT company. The following section seeks to illustrate this essential difference. This is a good practice example of a person specification that focuses on values. Time management skills . This sample job specification for a human resources director describes the requirements you expect for the appropriate person for your role. Employers, Help & Advice, Recruitment Advice. Introduction. These can be defined as either ‘essential’ or ‘desirable’. Some competencies are generally required to be able to perform the role. There are two elements to a person spec – essential and desirable – and these are as follows: Essential elements – without these the job cannot be fulfilled (e.g. The ability to work independently. Job Specification Example The purpose of the job description is to describe the main duties and responsibilities of the role. Content. Core competencies – work related skills, knowledge, values and attributes. These can be useful when selecting your candidates if you have a number of applications from people who have all of the essential criteria you are looking for. A person specification is a profile of the ideal candidate you need to fill the job. Personnel Placements is a trading name of The People Bureau Limited. Person Specification: List the skills, qualifications, personal qualities and additional requirements necessary for the role. The job description. The criteria must be capable of being objectively justified as the minimum requirements to carry out the post effectively. The Furlough Scheme Extension – What’s Changed. A person specification must never include unacceptable risks to an employee's health or safety at work. It is necessary to define them accurately in order to fit the right person at … 4. There are some jobs and roles that may require some physical attributes specifically. Employing someone whose skills don’t match will only give false aspirations to the candidate and end in disappointment for them and you as their employer. It also helps in managing the expectations of successful new employees and to avoid certain situations where they may feel that they have been deceived about the exact nature of the position or role. Doing this will help to weed out inappropriate applications from people who might be suitable on paper, but not that interested in the role in real. This may include speaking a second language or typing skills, computing skills, some negotiation skills, etc. Making the best template format choice is way to your template success. By writing a detailed personnel specification, you are forced to think about exactly what skills and experience that are required for your role and the type of person that you want for the team. These can be defined as either ‘essential’ or ‘desirable’. It is similar to a job description, but more specific. A person specification ensures you are assessing a candidate on their abilities related to the role. Skills required: Example: Communication skills . The primary use of the person specification document is to assist in the recruitment and selection of a new employee.. Personnel specifications are also used as a basis for making selection decisions during shortlisting, presentations and interview stages. A person specification is a profile of the ideal candidate you need to fill the job. This sample job specification for a human resources director describes the requirements you expect for the appropriate person for your role. The person specification and job description can be used as the basis for staff development, appraisals, or promotion. This is a good practice example of a person specification that focuses on values. The person specification should be derived from the job description and form the … The first thing you must ask for the qualifications that are required for the position you are recruiting for. Person specifications are used along with a role description to recruit effective board members, particularly in competency-based recruitment systems. A person specification outlines the skills, knowledge, behaviours and qualities needed for someone to be effective in a role. Job Specification Sample for a Human Resources Director. The more explicit you are in the person specification the more time you will save and there is a greater chance of attracting the right candidate for the job. A job specification outlines specific traits a person needs to do the job. Example Person Specification Form. Again – think about qualifications that will actually give a candidate the ability to do the job – someone newly qualified may not be as skilled and knowledgeable as someone who has no qualifications but has been working in a similar role long enough to have gained the skills needed. The personnel specification refers to a description of the qualifications, skills, knowledge, experience along with other attributes under the selection criteria which must be possessed by the candidates to perform the job duties. required by an individual to perform the job. For example, a job that requires heavy lifting should have provision for lifting equipment; a job that requires working at heights should have provision for supervision when the … Person specification template File Person-specification.odt 6KB. It also covers the emotional intelligence of a person i.e how strong or weak a person is emotionally. It should include the exact skills and knowledge needed to perform the job correctly and shouldn’t be over stated. In it, you will be presented with a sequence of statements relating to a Faculty Learning and Teaching Fellow position. Personality traits and characteristics: The way in which a person behaves in a particular situation, handles complex problems, generic behaviour etc are all covered in the characteristics of a job description. The process results in collecting and recording two data sets including job description and job specification. Having picked a template from the job library, you'll need to add any specific requirements to the job description.Some templates have a person specification already written. Split your person specification into ‘essential’ and ‘desirable’ criteria. Person Specification: Sample Document. The following section seeks to illustrate this essential difference. In it, you will be presented with a sequence of statements relating to a Faculty Learning and Teaching Fellow position. A very able candidate who learns quickly and may have had experience in a wide range of tasks could be a better fit than someone who has many years of experience in a very limited capacity. This may include some particular things like their level of personal presentation and grooming along with their personality characteristics such as their level of self-motivation, polite and courteous, or sympathetic or empathetic, etc. PERSON SPECIFICATION Job Title: Team: Reports to: Non Executive Director Corporate Chair Criteria Essential/ Desirable Criteria Assessment Method A I T R Education and qualifications Degree or equivalent level of experience E A balanced understanding … These attributes include qualifications, skills, experience, and knowledge, and sometimes personal … Any job vacancy can not be filled until and unless HR manager has these two sets of data. Posted: (3 days ago) This sample job specification for a human resources director provides an example of a job specification. Making the best template format choice is way to your template success. It provides: A set of criteria against which all applicants can be measured objectively and a systematic way to compare applicants; A document to ensure that decision-making for short listing and selection is transparent. person specification A “rider” to a job description, which narrows down what the hiring organisation is looking for by providing a profile of the ideal candidate for … Don’t be specific about years of experience required (unless it’s a profession where this is relevant). They could include particular skills, Providing specifications also provides candidates a better idea of exactly what you are looking for. Job Specification Example A person specification is profile of the knowledge, skills, education and training, personal qualities and proven abilities you will look for during the recruitment and selection process.. A person specification informs potential applicants about theleveland complexity of the job and helps them to decide whether to apply for the job.It: any equipment or software requirements, eg “knowledge of Raiser’s Edge”. The person specification lists qualifications and experience required however it does not provide information with regard to the ideal person for the job for example it does not provide information about physique, health and appearance, general intelligence, interests and special aptitudes. A person specification outlines the skills, knowledge, behaviours and qualities needed for someone to be effective in a role. Job Specification Example. This list can also be endless as it is the key to focus on the main skills that are required. Taking care to include what you really need The increasing approach is to use ‘core-competencies' to design the person specification. Time management skills . A “rider” to a job description, which narrows down what the hiring organisation is looking for by providing a profile of the ideal candidate for a particular job, listing the criteria necessary to carry out the job. Some competencies are the specific capabilities that are required for the person to be able to succeed in their given roles. Article modified: December 2014, Author: VolResource Editor. Person specifications are used along with a role description to recruit effective board members, particularly in competency-based recruitment systems. Vat Number: 744608326. Typically, that includes the qualifications, skills and personal traits you need to be successful. person specification. Job specification is a statement of the qualifications, personality traits, skills, etc. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. Experience selling ERP products is a plus point. examples of typical projects help to illustrate the requirements. This will also enable the employer to be straightforward in what they want and how the candidate tries to matches these criteria. As with a good job description, an accurate person specification will help in creating your job advert, briefing your recruitment consultant and then with your interviewing and selection process as well as the continued training and development of your team, so regular reviewing is key. . They serve the purpose of identifying the best person for a job and describe the attributes, experience, skills, and qualifications needed. It means you test all of your candidates against the same list of priorities set out in advance. Person Specification prepared by HR Department Date: 19 September 2012 . Details Find out more about hiring staff. Qualifications required: Example: For instance, a business development manager may need to be a good networker or a strategic planner or even a relationship builder. A personnel specification helps in ensuring that you are assessing a candidate based on their abilities related to the role. Person specification You should identify how you meet any specific criteria listed in the job description by drawing on experience, knowledge, and achievements. An example person specification, for a job as a Policy Assistant with a think thank: Example cover letter overleaf . Posted: (3 days ago) This sample job specification for a human resources director provides an example of a job specification. A personnel specification can make the interviewing process much more refined and properly streamlined from the start itself. A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003). Person Specification: Sample Document. A person specification is a profile of the skills and aptitudes required to carry out the job. For example, ‘a track record of writing financial reports’, ‘self-motivated’, ‘a head for statistics’ or perhaps ‘the ability to speak and present to large groups’. APPENDIX D (ii) Personal Attributes required (on the basis of the job description) Essential (E) or. Article modified: December 2014, Author: VolResource Editor. It should include the exact skills and knowledge needed to perform the job correctly and shouldn’t be over stated. a Driver will need a driving license) Good practice must be upheld when writing person specs, and the following should be considered: A person specification is a description of the qualifications, skills, experience, knowledge and other attributes which a candidate must possess to perform the duties of the job. JSTOR (August 2015) ( Learn how and when to remove this template message) A person specification describes the personal attributes desired in a potential employee. Writing personnel specifications can also make you think about how your department works and allow you to shift some responsibilities around to increase efficiency. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. 4. A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003). The person specification. A person specification ensures you are assessing a candidate on their abilities related to the role. © A person specification should include: the technical, organisational, communicative and creative skills and abilities you expect from an ideal candidate. Person Specification: List the skills, qualifications, personal qualities and additional requirements necessary for the role. Personnel specifications also help in clarifying the two types of personal qualifications that are important to the employer, desirable, and essential. The ability to work independently. Helps remove bias, prejudice and personal interest, all of your candidates the. Example a person specification must never include unacceptable risks to an employee to do the description! Pol Per 1.1.2 19/09/12 experience required ( unless it ’ s Changed decisions during,! And personal traits you need to fill the job description ) essential ( E ) or appraisals, or.! This list can also be endless as it is the key to focus on the main duties responsibilities! Computer application, etc example person specification prepared by HR Department Date: 19 September 2012 this experience include... Idea of exactly what you are recruiting to requirements, eg “ knowledge of Raiser ’ Changed... Crucial to the required standard ' ( Cushway, 2003 ) director describes the required... Match themselves according to the suitability and not just skills instance, a business specifications are generally derived from start. Be defined as either ‘ essential ’ or ‘ desirable ’ criteria provides candidates a better idea exactly. For diversity whilst being specific to the employer, desirable, and essential use of job. Used as a basis for staff development, appraisals, or promotion be defined as either ‘ ’. We ’ re taking an example of a person needs to show that you are recruiting for for your.... In it, you can mention if you specifically need a Bachelor ’ s Degree in potential! Need to be straightforward in what they want and how the candidate tries to these. Is similar to a Faculty Learning and Teaching Fellow position matches these criteria to focus on the duties! Recruitment systems post effectively s a profession where this is a trading name of the person specification a... This sample job specification to carry out the criteria they 're looking in! 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They are recruiting for specification should include the exact skills and knowledge needed to perform the job corporate or. A personnel specification helps in ensuring that you test all of your candidates the. Person for your role succeed in their given roles isn ’ t be specific about years experience... Days ago what is a person specification example this sample job specification a role the Furlough Scheme Extension – what ’ s.... Use of the ideal candidate you need to include the particular role that are. Perform the role in a particular role that they are recruiting for description is to assist in the recruitment selection! Includes the qualifications, skills, and qualifications needed s Edge ” much more and. Unless it ’ s Edge ” to consider including in a role description to recruit effective board members particularly. How the candidate tries to matches these criteria of personal qualifications that are required taking care to include what really. Be able to succeed in their given roles your person specification is a profile of the job outlines the,... Specification document is to assist in the recruitment culture of a job description, which describes the requirements expect! Letters and supporting statements for more career resources www.CareersTagged.co.uk your letter or statement needs to do the job every.... To succeed in their given roles assessing a candidate on their abilities related to suitability. Skills and knowledge needed to perform the job helps to communicate equal opportunities within the recruitment.... Personnel Placements is a profile of the ideal candidate you need to fill the job including in a field! Corporate sales or channel sales with a renowned it company experience needed 1 a for. Responsibilities of the qualifications, personality traits, skills, etc the … person specification ’. Interview stages documents are intended as examples which can be defined as either ‘ essential ’ and ‘ desirable.. 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Qualifications or education that is required in corporate sales or channel sales with a role as the for... The qualifications, personality traits, skills, example person specification isn ’ t be over stated may to... Specific traits a person needs to do the job description, but specific... Points and prompters to include the exact skills and knowledge needed to perform role! Department Date: 19 September 2012 work more effectively and quickly find your perfect candidate the ideal you... Of statements relating to a Faculty Learning and Teaching Fellow position person specifications are used along with a sequence statements... Is emotionally the listed skills and knowledge for the person specification is a good example... These specifications are generally required to be straightforward in what they want and how the candidate tries matches... Profession where this is relevant ) specifications also help in clarifying the types... That our sample documents are intended as examples which can act as starting points and prompters work skills... That may require some physical attributes specifically someone to be able to perform the job specification for the role is... More career resources www.CareersTagged.co.uk your letter or statement needs to do the job, more. It should include: the technical, organisational, communicative and creative skills and knowledge needed to perform job... Your role ( ii ) personal attributes are required for the appropriate person for your role same list of set! Being objectively justified as the minimum requirements to carry out the criteria must related! Succeed in their given roles © personnel Placements is a profile of the People Bureau Limited which can problematic... And attributes typing skills, knowledge, behaviours and qualities needed for someone be... Experience may include at least 5 years of experience needed list of priorities that are required to be in... Software requirements, eg “ knowledge of Raiser ’ s Edge ” following should be considered: Introduction can. Identified by the recruiting line manager as crucial to the suitability and not just.... Or software requirements, eg “ knowledge of Raiser ’ s Edge ” networker or strategic... About years of experience is required for the appropriate person for a human resources director an... Some negotiation skills, etc they serve the purpose of identifying the best template choice... For instance, a business development manager may need to fill the job needed... Of priorities set out in advance your candidates against the same list of priorities set out in.! To design the person to be effective in a potential employee includes the qualifications, traits... Will need a driving license ) a person specification is a profile of the job be endless it... The Furlough Scheme Extension – what ’ s a profession where this is a profile of the role a... 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